TRAC-IT Update 2023-11-17
Local System Managers, Contract Agencies and Independent Contractors:
Here are the latest TRAC-IT updates and reminders.
Training
The first three trainings took place this week to help prepare users for Phase 2 implementation on 12/11/23. Recordings and Q&As for each session are being posted at TRAC-IT Webinars — Infant & Toddler Connection of Virginia.
The dates, times, topics and registration links for the remaining two training sessions are as follows:
Walk Through and Required Fields for IFSP/Transition/Discharge - November 28th 2-3:30 pm - https://attendee.gotowebinar.com/register/5267527546209537621
Walk Through and Required Fields for Contact Notes - November 29th 2-3 pm - https://attendee.gotowebinar.com/register/3611137468220811609
Sandbox – The Sandbox (training environment) has been updated to reflect the fields that will be required starting 12/11/23 so users can practice and become more familiar with the changes.
Medicaid EI Benefit Start Date – For children enrolled in the Medicaid EI benefit on or after 11/13/2023, the start date for the Medicaid EI benefit will appear on the bottom of the child's insurance record in TRAC-IT. You no longer need to email Keishia White to find out the start date.
Enhancements:
A column has been added to the Service Coordination productivity extract to indicate whether the activity was billable.
The solution that will eliminate the requirement to populate the monthly cap field as $0 for children with Medicaid to have those children pull to the service coordination billing extract is on target to deploy tonight. As a reminder this behind-the-scenes, automated process will address the issue for current and future children.
Service Plan history and Insurance history are among the additional enhancements planned.
I hope you have a nice weekend!
Kyla